Account’s Payable Specialst

To administrate full cycle accounts payable function along with providing general accounting support to ensure department and corporate directives are met.


  • Meet weekly with Accounting Director to plan for weekly activity/open discussion/set deliverables.
  • Route, stamp & distribute mail, emailed invoices and accounting mailbox daily.
  • Review/enter invoices according to policy/procedure daily.
  • Perform check runs weekly based on review with Director.
  • Manage incoming/outgoing credit card trx daily according to policy/procedure.
  • Reconciliation of credit card trx monthly.
  • Filing to be completed daily for any/all related items.
  • Intermittent phone support for organization.
  • Proper maintenance of open/closed/archived files.
  • Addition of new vendors according to policy/procedure daily.
  • Maintaining accurate vendor records through means of communication daily.
  • Reconciliation of vendor statements to ensure ledger accuracy daily.
  • Review/Resolve/Follow-up of internal/external requests as appropriate daily.
  • Month/Year End support as directed/appropriate.
  • Maintain/enforce/educate process and procedure as it relates to A/P role.
  • Reconciliation of inter-company payable activity weekly/monthly.
  • Allocation of inter-company expenses monthly.
  • Manage W-9/credit application requests.
  • Manage/maintain COI tracking for both customers/vendors.
  • Coordinate/assist in system clean up, enhancement and SOP.

Knowledge, Skills and Abilities needed to perform above duties:

  • Adhere to and promote professional culture
  • Accountable for actions, owns role
  • Effectively communicate within all levels of the organization
  • Assist with process improvement
  • Attention to detail
  • Highly organized
  • Analytical ability
  • Excellent time management and multi-tasking abilities
  • Driven for success, adheres to deadlines
  • Professional attitude
  • Adaptable
  • Basic to intermediate Microsoft Excel skills
  • Web/Technology savvy          
  • Ability to effectively and efficiently analyze problems, define solutions and build and execute appropriate resolution strategies.
  • Knowledge of related business math and set equations in Microsoft Excel.
  • Excellent communication, interpersonal, analytical and organizational skills
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.

Download employment application, complete, then mail to: Apex Material Handling Corporation, Attn: Gina Tustin, Director of Human Resources, 391 Charles Ct., West Chicago, IL 60185. For more information contact Gina Tustin at 630-957-4830 or email